Terms & Conditions

These are the house rules for using Hone Movement Studios. We have kept them as clear as we can. Please read through before your first booking, and get in touch if anything needs clarifying.

Our studios are open seven days a week, 6am to midnight.

By making a booking, you confirm that you have read and agreed to these Terms & Conditions.

1. Bookings & First-Time Registration

All bookings must be made through our approved booking channels: our direct booking system, third-party platforms, or by invoice. Payment is required in full in advance using the method specified at the time of booking.

Before your first booking, you will be asked to complete a short enrolment form. This is where we collect:

• a valid photo ID (passport or driving licence)
• proof of address (utility bill, bank statement, or council letter)

Your enrolment form must be completed before your first booking in order to receive access instructions.

Most enrolments are checked and approved within a minute, so you can usually enrol and book in the same sitting. Occasionally we need to review something by hand: if that happens we will let you know, and it is normally sorted the same weekday.

Until your enrolment is approved we cannot release access details, so please allow time for this before a booking you cannot move.

2. Access & Self-Service Use

Hone Movement Studios operates as a self-service studio space.

Access details and entry codes are provided to you once your booking is confirmed. You may share these directly and securely with your students, guests, or participants. Please do not distribute them through public channels, group messaging apps, or ticketing platforms.

You remain fully responsible for all persons entering the studio using your access code, including:

• students
• assistants
• guests
• event attendees
• any third party invited by you

This includes full responsibility for:

• damage to the premises
• misuse of the facilities
• security breaches
• failure to lock doors or close windows
• any breach of these Terms

Access codes must not be shared beyond those directly related to the booking.

3. Minimum Booking Times

• Standard self-service bookings: minimum 2 hours
• Fixed bookings: minimum 1.5 hours per session
• Photography and filming: minimum 2 hours in Studio 28, minimum 4 hours in Studio 49
• Events: minimum duration agreed at the time of booking

4. Pricing

All bookings are charged at the rates published on our website or booking platform at the time of booking. Photography and filming, events, fixed bookings, and add-ons each have their own rates and booking routes.

Rates may change from time to time; the rate confirmed at the time of booking is the rate that applies to that booking.

5. Cancellations, Refunds & Rescheduling

Cancellations are made through the booking system, or in writing by email.

More than 48 hours' notice

• full refund

24 to 48 hours' notice

• 50% refund

Less than 24 hours' notice

• full fee is payable
• no refund

Rescheduling

You can reschedule your booking free of charge up to 24 hours before your start time. Within 24 hours, you'll need to cancel (the refund tier above applies) and book a new slot.

For all cancellations and changes, please use the booking system or contact us by email at info@honemovementstudios.com.

Missed bookings and no-shows are non-refundable.

Approved refunds may take up to 14 business days to process.

6. Fixed Bookings

A fixed booking is a recurring reserved slot held exclusively for the client on a weekly basis. The following terms apply to all fixed bookings at Hone Movement Studios, in both studios and at all times.

Minimum booking duration. All fixed bookings require a minimum of 1.5 hours per session.

Payment. Invoices are issued every 4 weeks and payment is required within 3 to 4 days of receipt. Payment covers all sessions confirmed for that period and must be made in advance.

Changes and cancellations. Any changes to your scheduled sessions must be communicated at least 2 weeks before the invoice date. Fixed bookings cannot be cancelled for individual sessions; however, with sufficient notice, sessions may be rescheduled subject to availability. Sessions cancelled without the required notice remain payable in full.

Commitment. By entering into a fixed booking arrangement, the client commits to the reserved slot for the agreed period. The studio will not offer that time to other clients during this period.

Additional slots. Any additional slots booked outside of the fixed arrangement are subject to standard self-service terms, with a minimum booking time of 2 hours.

7. Studio Rules

To keep the space working well for everyone, please follow these rules:

• no street shoes
• no skates
• no food inside the studio
• no pets, with the exception of registered assistance dogs
• all rubbish must be removed or disposed of properly
• lights, music, windows, and doors must be switched off and secured before leaving
• please give the floor a sweep using the studio brush provided
• any furniture or equipment you have moved must be returned to its original position

Please leave the studio in the same condition you found it.

The studio must be completely clear, clean, and ready for the next booking by the time your booking ends. Please factor pack-down and tidy-up time into your booking.

Maximum occupancy

• Studio 49: maximum 40 people (35 seated)
• Studio 28: maximum 20 people, depending on the nature of the booking

8. Storage

Storage is not included with any booking. If you need to leave equipment or belongings at the studio between bookings, you must consult us and receive approval first.

Any items left at the studio are stored entirely at your own risk. We accept no responsibility for any loss of, or damage to, items left on the premises.

9. Photoshoots & Film

Filming and photography are permitted during any booking for:

• personal use
• rehearsal footage
• class recordings
• social media content
• self-tapes

Dedicated photography and filming shoots are charged at our photography rate, as published on our website, and follow a separate booking route. Minimum booking times apply: 2 hours in Studio 28 and 4 hours in Studio 49.

What's included. Both studios include a white paper backdrop and natural light. Studio 49 also includes a dressing and make-up room, blackout blinds and mirror curtains, dimmable room lighting, and a private kitchen and shower room.

Fair use of the paper backdrop is included in the rate. Please treat it with care and keep street shoes off the paper; sections that are marked, torn, or excessively used may be chargeable.

Commercial use. Any commercial filming, branded campaigns, paid productions, or professional shoots involving external clients must receive prior written approval from Hone Movement Studios. We reserve the right to apply additional hire fees for commercial filming use.

10. Events

Private events are hosted exclusively in Studio 49, which is available for exclusive hire with a maximum occupancy of 40 people.

Studio 28 is not available for private events. It may be booked for workshops and meetings for up to 20 people, depending on the nature of the booking.

Event bookings are arranged by enquiry. Pricing, minimum duration, and any additional terms are confirmed at the time of booking.

11. Add-ons

Tables and chairs are included with your booking. The following add-ons are available on request at the time of booking, charged at our current published rates:

• Tablecloths: Studio 49 only (laundered after each use)
• Yoga mats: available in sets of 5 or 10; mats must be cleaned after use and returned as found
• Flip chart

12. Liability & Use at Own Risk

We want the studio to be a place where people do their best physical work. Please use it within your own limits and take care of each other.

All use of the studio and participation in any physical activity is at your own risk. This includes, but is not limited to:

• dance
• movement practice
• rehearsals
• fitness / stretching
• workshops
• private events

We are not liable for:

• personal injury or accidents
• loss or theft of personal belongings
• damage to property brought into the studio

You are responsible for ensuring that all participants use the space safely.

13. Damage, Loss & Cleaning Charges

You are fully responsible for any damage caused by yourself or anyone attending under your booking. This includes damage to:

• floors
• mirrors
• walls
• sound equipment
• furniture
• locks / access systems
• common areas of the building

You agree to cover the full cost of repairs, replacements, specialist cleaning, call-out fees, or security-related costs where damage, excessive mess, or misuse occurs.

14. Under 18s

Anyone under the age of 18 must be accompanied and supervised by a responsible adult. The adult making the booking accepts full responsibility for all minors attending.

15. Security & Building Safety

For the safety of everyone who uses the building, doors must not be left open or unlocked. Please ensure the premises are fully secured before you leave.

Any loss caused by failure to secure the premises may be charged to the booking holder.

16. Privacy

By booking with us, you consent to the collection of ID and proof of address for security and access verification purposes, in accordance with our Privacy Policy.

17. Governing Law

These Terms & Conditions are governed by English law and subject to the exclusive jurisdiction of the courts of England and Wales.

If you have any questions about any of this, just get in touch.
info@honemovementstudios.com
Studio Vincent Ltd, trading as Hone Movement Studios